2026 CASES21 & Compass Reporting Deadlines – VIC Primary Schools

Key Dates at a Glance

Victorian primary teachers operate within a structured reporting calendar. Missing these deadlines creates backlogs, affects data integrity, and adds unnecessary stress during already busy periods.

Semester 1 Reporting Requirements

30 June Deadline

Semester 1 teacher judgements must be uploaded to CASES21 by 30 June. This deadline applies to all Victorian government schools and covers student achievement for the first half of the school year.

What Needs to Be Completed

• Teacher Judgements: Progress points for English, Mathematics, and other curriculum areas taught
• Five-Point Scale Ratings: Excellent, Good, Satisfactory, Needs Improvement, or Not Shown for each learning area
• Written Comments: Achievement, progress, and next steps for each student
• Attendance Data: Verified attendance records must align with reporting period

Compass Integration

Most Victorian schools use Compass as their reporting platform. The sync between Compass and CASES21 is managed at the school level. Before uploading to CASES21:

• Verify all student data is accurate in Compass
• Check that enrolment records are current
• Ensure moderation is complete across your teaching team
• Confirm your reports have been approved by the designated leader

Semester 2 Reporting Requirements

31 December Deadline

Semester 2 teacher judgements must be uploaded to CASES21 by 31 December. This deadline marks the completion of the full academic year and is critical for end-of-year transitions.

End-of-Year Considerations

• Foundation Students: First formal reporting cycle requires accurate baseline data
• Year 6 Transitions: Data flows to secondary schools for Year 7 placement
• Student Mobility: Update records for students joining or leaving during the year
• Final Moderation: Year-end moderation ensures consistent standards across the school

Enrolment Census Dates

Victorian schools complete two enrolment censuses each year. These census dates determine funding allocations and must be completed accurately.

February Census

The February census occurs on the last school day in February. This early-year snapshot establishes baseline enrolment numbers and informs budget planning for the coming year.

February Census Requirements

• Confirm all enrolled students are active in CASES21
• Verify Foundation enrolments are accurate
• Update family contact information
• Check that any mid-start arrivals are correctly recorded

August Census

The August census falls on the first Friday in August. In 2026, this is 7 August. This mid-year census captures enrolment changes and adjusts funding based on actual student numbers.

August Census Requirements

• Account for students who have enrolled or left since February
• Verify Foundation 2027 pre-enrolments where applicable
• Update any changes to student demographic information
• Confirm accuracy before the census Friday deadline

Compass and CASES21: Understanding the Sync

School-Level Management

Compass and CASES21 integration is managed locally by each school. While the Department of Education provides technical support, schools are responsible for:

• Maintaining accurate student records in Compass
• Running sync processes at appropriate times
• Verifying data integrity before upload to CASES21
• Troubleshooting sync issues with school IT support

Best Practice Tips

• Plan Ahead: Start report writing at least 3-4 weeks before the deadline
• Moderate Early: Schedule moderation sessions well in advance of 30 June or 31 December
• Double-Check Data: Verify student enrolments are current before beginning reports
• Keep Records: Save copies of reports locally as backup before syncing to CASES21

What Happens If You Miss a Deadline

Missing CASES21 reporting deadlines creates complications for schools and regions. While individual teachers aren't personally penalised, late submissions affect:

• Data Integrity: Late uploads may not be included in state-wide reporting timelines
• Parent Communication: Reports may be delayed reaching families
• School Workflow: Late submissions create backlogs for administration staff
• Transition Processes: Year 6-7 transitions rely on accurate Semester 2 data

Working Backwards: Your Reporting Timeline

For Semester 1 (30 June Deadline)

• 3-4 weeks prior: Begin writing report comments
• 2 weeks prior: Complete moderation sessions
• 1 week prior: Finalise all reports in Compass
• 2-3 days prior: School leader approval
• By 30 June: Upload to CASES21 complete

For Semester 2 (31 December Deadline)

• November: Begin report writing and moderation
• Early December: Finalise reports and seek approvals
• Mid-December: Upload to CASES21 (before school holidays)
• By 31 December: All uploads complete

Official Resources and Links

For the most current information on Victorian reporting requirements, refer to official Department of Education and VCAA resources. Deadlines are subject to change, and your school leadership team will provide the most accurate dates for your specific context.